Privacy Statement: Pieniny Ultra-Trail

General Principles

We respect our customers’ privacy and ensure the security of their personal data.
This Privacy Statement explains what data we collect, how it is used, and how it is processed.
We also provide information regarding the rights of our customers in relation to their personal data.

Registration for competitions organized by us, such as Pieniny Ultra-Trail, is possible after creating an user account at zapisy.strefaprzygod.pl.
During registration, we collect data including: name, surname, e-mail address, phone number, gender, and exact date of birth.
This data is required for organizing the event (start lists), communication (e-mail), safety during the race (phone number), and processing results.
Users set their own password, which is anonymized and known only to them, to access and edit their data at any time.
We may use anonymized data for statistical purposes and service development.
Payments are handled by third-party systems; we only store information about the payment method.
We regularly delete outdated data; paper-based start lists are stored for up to 14 days after the competition.
User accounts are maintained indefinitely to allow easier registration for future events and independent data management.

Pieniny Ultra-Trail online store allows guest purchases without registration.
We store address details, e-mail, and phone numbers solely to facilitate delivery and provide status updates.
Payment events are processed by third-party providers; we only record the payment method.
Purchase information is stored for a period of 10 years.

We use SSL authentication and encryption for electronic data storage and transfer to prevent unauthorized access.
Data shared with subcontractors (e.g., time-measurement companies) is encrypted and sent directly to authorized personnel.

Our services use servers within the European Union that meet European Commission privacy standards.
Your data may be processed outside your home country; our main servers are located in France.
We transfer race results to France for the purpose of the i-TRA (International Trail Running Association) rankings.
Subcontractors are strictly prohibited from using your data for any other purposes.

Access and Information: You have the right to access your data and know how it is used and to whom it has been disclosed.
Rectification and Deletion: You can edit your data or request account deletion through our Data Protection Officer.
Withdrawal of Consent: You may withdraw consent at any time. Before a race, this will result in the inability to provide the service; after a race, it may result in removal from official results.
Data Portability: You have the right to request the transfer of your data to a third party.
Complaints: If you suspect data misuse, you have the right to file a complaint with the President of the Personal Data Protection Office (UODO).
Marketing: You may opt-out of direct marketing via “unsubscribe” links or account settings.
Necessary Communication: Technical messages (confirmations, safety info) do not have an unsubscribe option as they are essential for the service.

We use cookies to enable website functionality and improve user experience by analyzing service performance. These files are essential for the correct operation of our website.

Data Controller: Fundacja Strefa Przygód, Staw II 12/17, 62-420 Strzałkowo, POLAND.
Data Protection Officer: Jakub Wolski (ochronadanych@strefaprzygod.pl).

This policy was last updated on February 23, 2026. We notify users of significant changes via e-mail.